Full time, Contract | Phoenix, AZ
Status: Closed
Posted On: Jun 16 2022


This position will be responsible for providing administrative support functions for quoting and receiving of new IT hardware.

Duties include:

  • Daily communication and follow up with vendors and internal Agency customers 
  • Managing a ticketing queue of requests 
  • Tracking and stocking of IT hardware.
  • Will act as the greeter for the suite ensuring no unauthorized personnel loiter.
  • Assisting with document tracking, various database upkeep, filing and correspondence.
  • Providing basic assistance with coordinating orders and deliveries.
  • Provides timely administrative support functions.
  • Will be composing and sending correspondence and email.
  • Answering telephone; conducting, gathering and summarizing documents; maintains schedules and calendars; organizes and manages electronic and paper file systems;
  • Assists with general administrative support requests.


  • Principles and practices of office administration
  • Agency or program rules, regulations, policies and operating procedures


  • Analytical and organizational thinking
  • Typing and keying in data
  • Computer software – Microsoft Office Suite
  • Well-developed communication – written, verbal, and interpersonal skills
  • Customer Service with tact and diplomacy
  • Multitasking
  • Time Management


  • Gather and summarize data
  • Interact with staff, other administrative departments and outside representatives in a professional manner.
  • Plan, analyze, coordinate activities and establish priorities.
  • Manage time and resources to ensure work is completed efficiently and effectively. 
  • Adapt to changing conditions with calmness and professionalism
  • Be a team player
  • Work well with others
  • 3 years of responsible administrative experience as an administrative assistant with demonstrated experience in organizing information and documents, planning and prioritizing work to meet deadlines.