This position will be responsible for providing administrative support functions for quoting and receiving of new IT hardware.

Duties include:

• Daily communication and follow up with vendors and internal Agency customers 
• Managing a ticketing queue of requests 
• Tracking and stocking of IT hardware.
• Will act as the greeter for the suite ensuring no unauthorized personnel loiter.
• Assisting with document tracking, various database upkeep, filing and correspondence.
• Providing basic assistance with coordinating orders and deliveries.
• Provides timely administrative support functions.
• Will be composing and sending correspondence and email.
• Answering telephone; conducting, gathering and summarizing documents; maintains schedules and calendars; organizes and manages electronic and paper file systems;
• Assists with general administrative support requests.

Knowledge

• Principles and practices of office administration
• Agency or program rules, regulations, policies and operating procedures

Skills

• Analytical and organizational thinking
• Typing and keying in data
• Computer software – Microsoft Office Suite
• Well-developed communication – written, verbal, and interpersonal skills
• Customer Service with tact and diplomacy
• Multitasking
• Time Management

Ability

• Gather and summarize data
• Interact with staff, other administrative departments and outside representatives in a professional manner.
• Plan, analyze, coordinate activities and establish priorities.
• Manage time and resources to ensure work is completed efficiently and effectively. 
• Adapt to changing conditions with calmness and professionalism
• Be a team player
• Work well with others
• 3 years of responsible administrative experience as an administrative assistant with demonstrated experience in organizing information and documents, planning and prioritizing work to meet deadlines.