Position will most be remote at this time but there may be a need for them to go into the office on occasion. They will need to be flexible to working onsite if the situation changes.
Processing of Procurement documents ("RX's) through Cherwell and Arizona Procurement Portal ("APP") management platforms; also the processing of requisitions for IT Services Task Orders and Scopes of Works. Reviews all requests for appropriate approvals, determines valid contract source/vendor, correct funding streams/Commodity/Function codes. Enters data as Procurement Assistance requests into Procurement Portal resolving funding issues/errors with appropriate budget member in order to get requisition documents passed through APP.
Process annual IT renewals and New Software/Hardware acquisition requests. Verify the continued need of maintenance, funding availability and quotes are obtained from valid procurement contract/source for all services and CSM request. Ensure purchase orders are processed timely to ensure uninterrupted continuation of maintenance coverage. Review and entry of accurate job classification and hourly rates are in accordance with the appropriate requested contract vendor. Process change order to modify request to add funds to cover services rendered as needed or requested.
Managing and updating BMO databases like Renewal List, Share point, Supplier Workbook and Vendor Management Folder. Continuous Improvement – Supports the identification and development of process improvement initiatives. Utilizes metrics and problem solving discussions to identify process improvement opportunities. Identifies opportunities for development, both personal and within other areas of responsibility as assigned, according the targets in MAP.
Microsoft Windows / Office - Intermediate - 3-5 Required
Google Suite - Intermediate - 1 Required