Requisition #690

Part-time work in office not to exceed 25 hrs per week. 5 days a week optional (8-12 or 12-4)

Roles & Responsibilities

• This position will assist accounting by managing incoming invoices via email and USPS.
• Open all incoming mail and scan it to a dedicated accounting inbox.
• Download each incoming invoice and statements.
• Separate the invoices into individual PDF documents. Edit each invoice to Date stamp the invoice.
• Research the invoice in the State Procurement Portal (APP) to identify the Purchase Order and assigned Work Unit.
• Save each invoice using a pre-determined naming convention.
• Receive, download and file 'ok to pay' invoices in the assigned electronic folder.
• Receive, download and e-file vendor statements.
• Support the accounting staff to contact vendors for missing invoices or to research older invoices to determine payment status.
• Position will complete online training and use APP to research purchase orders, invoices, payments and assigned work units.

Skills Required

Understanding of basic accounting principals Web-based application efficiency and understanding PDF editing Google sheets, Gmail, and Gmail Labels

Experience Required

Experience in performing basic accounting transactions Experienced using a web-based accounting application Experienced using a PDF editing tool (Adobe Pro) Google sheets, Gmail, and Gmail Labels

Education Required - High School Diploma  

Education Preferred - Certificate in bookkeeping or accounting.