Part time, Contract | Phoenix, Arizona
SunSoft Online
Status: Active
Posted On: Sep 25 2023
Salary: $35000 - $42000 per year


Requisition #690

Part-time work in office not to exceed 25 hrs per week. 5 days a week optional (8-12 or 12-4)


Roles & Responsibilities

  • This position will assist accounting by managing incoming invoices via email and USPS.
  • Open all incoming mail and scan it to a dedicated accounting inbox.
  • Download each incoming invoice and statements.
  • Separate the invoices into individual PDF documents. Edit each invoice to Date stamp the invoice.
  • Research the invoice in the State Procurement Portal (APP) to identify the Purchase Order and assigned Work Unit.
  • Save each invoice using a pre-determined naming convention.
  • Receive, download and file 'ok to pay' invoices in the assigned electronic folder.
  • Receive, download and e-file vendor statements.
  • Support the accounting staff to contact vendors for missing invoices or to research older invoices to determine payment status.
  • Position will complete online training and use APP to research purchase orders, invoices, payments and assigned work units.

Skills Required

Understanding of basic accounting principals Web-based application efficiency and understanding PDF editing Google sheets, Gmail, and Gmail Labels

Experience Required

Experience in performing basic accounting transactions Experienced using a web-based accounting application Experienced using a PDF editing tool (Adobe Pro) Google sheets, Gmail, and Gmail Labels

Education Required - High School Diploma  

Education Preferred - Certificate in bookkeeping or accounting.