This position will be responsible for providing administrative support functions for quoting and receiving of new IT hardware.
Duties include:
Daily communication and follow up with vendors and internal Agency customers
Managing a ticketing queue of requests
Tracking and stocking of IT hardware.
Will act as the greeter for the suite ensuring no unauthorized personnel loiter.
Assisting with document tracking, various database upkeep, filing and correspondence.
Providing basic assistance with coordinating orders and deliveries.
Provides timely administrative support functions.
Will be composing and sending correspondence and email.
Answering telephone; conducting, gathering and summarizing documents; maintains schedules and calendars; organizes and manages electronic and paper file systems;
Assists with general administrative support requests.
Knowledge
Principles and practices of office administration
Agency or program rules, regulations, policies and operating procedures
Skills
Analytical and organizational thinking
Typing and keying in data
Computer software – Microsoft Office Suite
Well-developed communication – written, verbal, and interpersonal skills
Customer Service with tact and diplomacy
Multitasking
Time Management
Ability
Gather and summarize data
Interact with staff, other administrative departments and outside representatives in a professional manner.
Plan, analyze, coordinate activities and establish priorities.
Manage time and resources to ensure work is completed efficiently and effectively.
Adapt to changing conditions with calmness and professionalism
Be a team player
Work well with others
3 years of responsible administrative experience as an administrative assistant with demonstrated experience in organizing information and documents, planning and prioritizing work to meet deadlines.