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Full time, Contract

Fiscal Monitor

Phoenix, Arizona

This is a hybrid position Role and Responsibilities:Receive monthly r...

This is a hybrid position

Role and Responsibilities:

Receive monthly reports from Operators. Maintain and track operator’s reports received, reports due, set aside payments due and received.
Emails manager copy of spreadsheet and names of operators’ reports not received or set aside payments not received.
Prepares the deposit of the set aside checks received and notifies Manager when deposit is ready to take Downtown.
Pay vendor invoices received in a timely manner. Attach invoices together with the purchase authorization for Manager’s sign off, Enter all invoices in the Google Sheet.
Check the BEP scanned invoices email address. Update the commission reports for each operator received.
Resolve billing discrepancies to ensure accountability and maintain positive relations with service providers.

Required Skills

Microsoft Office Proficiency
3 years of Accounting/Fiscal Experience.

Education - High School Diploma

Preferred Educational Qualification - Bachelor's Degree or higher

RESUMES THAT DO NOT MEET THE MINIMUM REQUIREMENTS OF THE REQUIRED SKILLS WILL BE REJECTED BY THE HIRING MANAGER. Please clearly mark the experience.

Full time, Contract

Customer Service Representative I

Phoenix, Arizona

100% onsite role. Position Summary:Provides complete and accurate ser...

100% onsite role.

Position Summary:

Provides complete and accurate service to applicants for birth and death certificate requests.
Will service walk in customers to the Vital Records lobby.
Ensures all mail is enveloped and properly secured each day.
Process and secure customer information, cash receipts, certified paper, applications, and confidential documents.

Skills Required:

3 Years experience in a client facing position

Skills Preferred:

Front Desk Experience
Comfortable in Social Settings
Data entry

Education Required: Associate's degree or Higher

Full time, Contract

Administrative Specialist Senior

Tempe, Arizona

Role and Responsibility:Provides advanced administrative office suppor...

Role and Responsibility:

Provides advanced administrative office support, secretarial support, and/or program coordination activities. This classification is distinguished from the Administrative Specialist in that incumbents perform a wide variety of secretarial and administrative duties involving complex office support and coordination of related tasks both inside and outside of the District. Work includes contacts with top management, community or business leaders and requires specialized knowledge of the area assigned to support. The reporting relationship will be given some consideration to determine job classification, but will not be given greater weight or consideration than the position’s purpose, responsibilities, and qualifications. This position typically reports to Department/Division Chair, Dean, Associate Dean, Director, District Director, Assistant Vice President, Vice President, Associate Vice Chancellor or Executive Special Assistant but must also meet the job purpose, responsibilities and qualifications (level and scope) of the classification. This class is distinguished from the Administrative Coordinator in that the latter provides administrative office support and assistance to executive level staff (CEC) with the day-to-day administrative operations of a college campus or major District division. requests to appropriate resource

Provides customer support of assigned systems or service area and provides technical assistance and specialized administrative office support activities related to area of assignment
Monitors and tracks budgets, funding and expenditures; and assists with budget preparation
Coordinates the inventory and replenishing of office supplies and office equipment maintenance services
Researches, gathers, compiles and reviews data and information in support of assigned function, program, project or support area
Designs and formats complex documents; composes original documents, correspondence and presentations
Creates documents, reports, correspondence, and/or other communication materials
Prepares and maintains schedules, coordinates calendars, researches and makes travel arrangements
Oversees the maintenance of files, records, database information and documentation related to assigned area and according to established procedures
May provide training and orientation to other staff
Adheres to applicable policies and procedures
Performs other duties as assigned
Schedules, prioritizes, coordinates and performs administrative office support activities related to meetings, events or office services
Assists with research, gathers information and provides coordination of activities and administrative support of projects, programs or services
Communicates with internal and external resources regarding policy/procedural, event or program information
Receives and responds to inquiries and information requests, resolving issues or referring

Minimum Education Level: High school

Full time, Contract

Financial Analyst I

Phoenix, Arizona

Role and Responsibilities:The Financial Analyst 1 is the dedicated poi...

Role and Responsibilities:

The Financial Analyst 1 is the dedicated point of contact and financial resource for one or more programs or subprograms.

Working with direction from a Financial Manager, this position has primary responsibility for all forecasting, analysis, federal reporting, and monitoring of assigned programs.
This includes preparing a variety of fiscal and operating reports that may involve detailed analysis of financial outlooks, spending trends, staffing levels, and other comprehensive analyses;
identifying, researching, and analyzing possible impacts of proposed legislation and funding modification;
preparing formal bill analyses, as well as cost benefit and break-even analysis.
This position provides financial expertise to Department and programmatic leadership and to external partners, on financial budget matters pertaining to assigned programs, including budget, cash management, reconciliation,
compliance with state and federal regulations, federal reports, forecasts, and monitoring for assigned programs.

Required Skills:

Bachelor's Degree

2+ Years of experience in Financial Analytics

Experience working independently

Preferred Skills:

Experience working with internal customers

Ability to be Flexible

Hybrid Schedule: In person for monthly meetings and training. Remote the majority of times other than that.

RESUMES THAT DO NOT MEET THE MINIMUM REQUIREMENTS OF THE REQUIRED SKILLS WILL BE REJECTED BY THE HIRING MANAGER. Please clearly mark the experience.

Full time, Contract

IT - Lead Business Systems Analyst

Phoenix, AZ

Hybrid position - 10% onsite, 90% remote. - Onsite for ad hoc meetings...

Hybrid position - 10% onsite, 90% remote. - Onsite for ad hoc meetings.

Position Overview

We are seeking a Business Analyst who will work with the Data Services management team and department stakeholders to document business requirements to help develop functional requirements for solution outcomes for defined projects. This will include researching new IT systems and technology to help the city adapt to new and beneficial technologies. You will work closely with the IT department and city departments to provide each with insights into how technology incorporates into company goals and values.

This position is responsible for identifying and communicating with key stakeholders, gathering and analyzing business and industry data, liaising between various business departments, assessing options for process improvement, and maintaining documentation regarding various projects, processes, and operations. This is a crucial role in improving operational efficiency, financial performance, and planning for department projects.

The Business Analyst will report to the Deputy CIO of the PMO and work as a member of the Data Services team and assist with a defined set of projects.

RECRUITMENT DATES For immediate action – please send candidates as you receive them.

LOCATION Local/within commuting distance to downtown Phoenix, AZ.

DURATION Approximately 1 year

JOB REQUIREMENTS

Qualified candidates should possess a bachelor’s degree in business administration, communications, information technology, or a related field, along with at least 1–3 years of experience in a project coordination and business analysis.
Strong knowledge and experience meeting with customers, capturing business requirements and working with team members and departments to develop technical requirements for solution development and deployment.
Strong document management best practices using tools such as Microsoft Office 365, Sensei IQ and Microsoft Project are essential.

Candidates must have

A bachelor's degree
Proficiency in data analytics, business intelligence, and statistical analysis
Good communication and interpersonal
skills capable of maintaining strong relationships
Strong organizational andmulti-tasking skills
Excellent analytical and problem-solving abilities
Documentation management and ability to use project management tools
Attention to details even under pressure
Time management skills with the ability to meet deadlines
Strong ability to solve problems and identify challenges within the organization and then assist with the implementation design of procedures and processes to overcome them.
Exceptional communication skills which include various forms of written and verbal communication to gather information about a business and create reports.
Maintain excellent communication with team members of all levels.
Technical skills and knowledge to assist with requirements gathering for upgrading, troubleshooting, and implementing new hardware and software programs.
Strong knowledge of business process documentation and project management.
The business system analyst will as part of the project team.
Strong developed organizational and time management skills are important to move a project from beginning to completion.

Daily responsibilities include:

Participate in weekly scrum meeting with the Data Services Management team.
Analyze current business processes and make recommendations for improvement based on industry trends and professional business knowledge.
Improve training and operational procedures within a business to increase efficiency and productivity.
Work directly with clients to understand the individual needs of the business.
Create and present reports to executive team members and shareholders to support recommendations.
Oversee inclusion of business requirements in project solutioning from beginning to completion.
Use a variety of data analysis and organization tools to assist

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