- Phoenix, AZ
- Salary: $50,000 - $50,000 per year
- Full time
The Arizona Department of Homeland Security is seeking a proactive and organized Project Coordinator to support our team in managing grant-funded projects and associated tasks. This role plays a critical part in ensuring project success by tracking data, coordinating meetings, facilitating communications, and maintaining project documentation. The Project Coordinator will primarily work remotely, with some required in-office days. Having experience in project management tools like Smartsheets, Jira, Confluence, and Google Suite are preferred.
Skills Required:
- Grant Fund Coordination: Assist in managing grant-funded projects by tracking spending, milestones, and outcomes.
- Data Management: Maintain accurate project records using tools like Smartsheets, Jira, and Confluence.
- Meeting Coordination: Schedule, organize, and help host virtual and in-person project meetings. Prepare agendas and follow-up reports.
- Communications: Send regular updates, reminders, and reports via email to internal and external stakeholders using Google Suite.
- Documentation & Reporting: Compile and prepare documentation for grant compliance and reporting requirements.
- Collaboration: Work closely with project managers, finance teams, and other departments to ensure smooth project execution.
- Organization skills: Ability to prioritize and manage multiple tasks
- Time Management: Efficient in scheduling, tracking deadlines, and project tracking
Skills Preferred:
- Advanced Project Management Tools: Familiarity with advanced features of project management software.
- Conflict Resolution: Experience resolving conflicts within teams.
- Risk Management: Ability to identify and mitigate potential project risks.
- Data Analysis: Ability to interpret project data and reports for decision-making.
- Presentation Skills: Capability to present project updates and reports to stakeholders.
Experience Required:
- 1–2 Years of Project Coordination: Experience in a project coordinator role, where the candidate was responsible for supporting or managing project timelines, resources, and stakeholders.
- Experience with Project Management Software: Basic familiarity with tools like Microsoft Project, Smartsheet, or similar software.
- Team Collaboration: Demonstrated ability to work with cross-functional teams and departments.
Experience Preferred:
- 3-5 Years in Project Management:
- Additional experience managing small to medium-sized projects from start to finish.
- Prior experience in IT Familiarity with Agile or other specific project management methodologies (Scrum, Lean, etc.).
Education Required:
Bachelor’s Degree in Business Administration, Project Management, or a related field
Education Preferred:
Bachelor’s Degree with Focus on Project Management or operations Certified Associate in Project Management (CAPM) Project Management Professional (PMP)
Additonal Information: Fingerprint background check is required. Onsite 1-3 times a month